Deliver the best care, reduce surgery cancellations
Our outsourced surgical scheduling team can be an extension of your surgery scheduling staff or can handle your surgery scheduling end-to-end, remotely. See how we reduce surgery cancellations successfully.
How Outsourced Surgical Scheduling works
- Surgeons place surgery order on paper or by using our surgical scheduling application (mobile and web).
- Our outsourced scheduling team calls the patient. We handle everything from this point onwards
- We handle all incoming and outgoing communications regarding surgeries – patients, vendors, care team, partners
Outsourced Surgical Scheduling – KPIs
Following are the key performance indicators (KPIs) that many of our customers ask for. We happily comply with these industry standard KPIs. Of course, we can simplify these further by monitoring
- Patient satisfaction score
- Surgeon satisfaction score
- Clinical partner satisfaction score
- No show rate
- Cancellation rate
Outsourced Surgical Scheduling Reporting + Management
- Weekly with feedback loop
- Quarterly business reviews
Surgical scheduling preop tasks we can handle
- Surgery scheduling based on surgery type, medical priorities, allergies, surgical privileges
- Surgeon preference cards maintenance
- Patient’s signatures
- Patient questionnaires preparation
- Surgeon’s signatures
- Eligibility and Prior authorizations
- Patient payment collections
- Medical clearance appointment and report
- Pre admission laboratory appointment and reports
- Pre admission diagnostic appointment and reports
- Preoperative RX order and adherence
- Preoperative diet/nutrition order and adherence
- Transportation orders as needed
- Preoperative appointment adherence
- Surgery appointment adherence
- Medication history preparation
- Specialty history preparation
- Allergies list preparation
- Implants requisition preparation
- COVID clearance appointment and report
- Surgery packet preparation per surgeon per block date/time
- Implant vendor representative communications
- Surgical care team communications
- Patient care team communications
- Vendor team communications
Postoperative tasks we can handle
- Surgery operative note preparation
- Surgeon’s signature
- Postoperative laboratory tests appointment and reports
- Postoperative diagnostic tests appointment and reports
- Postoperative RX order and adherence
- Postoperative diet/nutrition order and adherence
- Postoperative appointment date and adherence
- Transition of care referrals appointment and reports
- Surgery co-management referral appointment and reports
- Recall no-shows and cancellations
Talent Management
Talent management, training, are crucial to keeping your customers happy. It is hard work – we are used to it.
TEAMS
- Training + QA
- Trainers
- Quality Assurance
- Customer teams
- Team Lead
- 10 direct reports (max) per lead
- Team Lead <-> QA (dotted)
- Call center operations head
ORG STRUCTURE
- India
- Operations
- Recruitment + HR
- Training
- Quality Assurance
- Contact center
- USA
- Sales
- Account management
Recruitment + Training
- Ongoing recruitment
- Training batch
- Shadow / backup batch
- Replacement/back-fill
- Daily training
- New hire
- New process
- Cross training
- Client feedback
- Internal QA feedback
Recruit To Deploy
- Recruitment (2 weeks)
- Organization onboarding (Day 1)
- Process training (2-3 weeks)
- Shadow existing team (1 week)
- Decommissioned OR
- Join team
- Team deployment (4/5th week)
- Daily training / TL feedback
- Quarterly – exit / continuance
In House Technology
Our performance is top rated because we use our in-house surgery scheduling software. You and your staff get real time access to everything we do on your behalf – 24/7.
